Letterheads seem like a small thing until you need to quickly issue a letter, invoice, or contract. When the details and the logo are already in place, the document looks assembled and does not cause unnecessary questions from the client.
The form helps in the life of the company. It simplifies correspondence, speeds up approvals, and reduces the risk of errors in contacts. And it affects the impression. The recipient sees that this is not a random printout, but a normal working document. Therefore, the order for forms often appears immediately after the business grows out of the "let's write as it turns out" format.
Where the forms are in demand
The forms are used for outgoing letters, commercial offers, invoices, acts, and annexes to contracts. They are used internally to issue orders, memos, and statements. In logistics and warehouse, forms for invoices and receipts are often needed. In the service, forms help to record customer requests and work results. If you have a lot of such documents, ordering a standard batch quickly pays off in time.
The requirements for the form are simple, but it is better to take them into account before ordering. The text should be readable at a glance. The margins should be even so that nothing leaves when printing on an office printer. The paper should not show through and chew in the tray. The paint should not get your hands dirty if the document is signed on the go.
What to agree on before ordering
First, decide on the format. A4 is suitable for most tasks. A5 is used for short internal forms when compactness is important. On paper, an offset of 80 g/m2 is most often chosen, it is familiar, inexpensive and calmly accepts a signature. If you want to make it denser or more textured, it's better to check the test sheet on your printer before ordering.
Next, you need a layout and precise details. They should be checked against documents, not from memory. If a company has several addresses or branches, sometimes separate versions are made, and it is also important to discuss this before ordering. And estimate the print run for a month or quarter in advance, so as not to launch a new order every couple of weeks.
The technical nuances of printing letterheads and how to avoid mistakes
Below is a short list of solutions that are often used in production.
1) letterhead printing is usually done on offset when a large volume and even color repetition are needed.
2) Digital letterhead production is suitable for urgent orders and small print runs
3) Custom forms can be adapted to departments so that each has its own fields and signatures.
4) it is better to print letterheads with a logo without a heavy background so that the text does not get lost.
5) Numbering simplifies the registration of applications and helps to quickly search for documents
6) self-copying options are taken when you need to immediately give a copy to the client
7) Delivery
